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An inspiring job search experience
Private Staff Group provides bespoken recruitment services and consultancy for the world’s most prominent and discerning individuals, families, and businesses. Our professional team connects eligible candidates with highly discerning clients from the East Coast to West, and everywhere in between.
Interview Process
Private Staff Group’s interview process is designed to uncover not only talent, but trustworthiness, chemistry, and alignment with the client’s lifestyle. Every search is conducted directly by our team — never delegated — ensuring depth, discretion, and continuity.
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We commence with a private, in-depth consultation to capture the Principal’s precise vision, the unique culture of the household, and the nuanced operating standards. This forms the foundation of a bespoke position mandate and a comprehensive profile that serves as our exclusive guide.
In-person interviews are welcomed, but most often video interviews are requested. Please send by email:
Your Resume
Additional Materials—Reference Letters, Etc.
Your Photo
We Never Contact Any of Your Previous Employers Without Your Permission
Our Promise
At Private Staff Group, we strive to curate the best possible placements for both our clients and our candidates. With access to the latest technology and new job opportunities every week, we leverage our experience to support candidates with transparency about your prospects, compensation expectations, and advice on next steps.
We look forward to hearing about your career ambitions and what you have to offer our clients. Please send your resume to: apply@privatestaffgroup.com
FAQ
How does Private Staff Group enable and execute a successful long-term placement?
Private Staff Group manages each search as an entirely unique mandate, meticulously customizing our approach to secure candidates who represent the absolute ideal fit. Our process is designed to result in a confident and enduring selection. We commit to a transparent explanation of the principal's lifestyle, the specifics of the career role, and the expected cultural dynamics to ensure the candidate's professional trajectory aligns perfectly with the client's long-term operational vision.
How long does the interview process take?
Private Staff Group conducts a comprehensive, multi-stage vetting process prior to presenting a curated shortlist of candidates. Once our finalists are determined, we efficiently arrange confidential interviews with you or your designated representative. These meetings are seamlessly coordinated to your convenience, utilizing private in-person sessions or secure video conferencing platforms to respect your demanding schedule. The pace of the final stages is ultimately determined by the principal's requirements and availability.
What is the Private Staff Group process and why is it important?
Our process is a rigorous, structured protocol designed to safeguard your interests and ensure a flawless placement. We begin by collaborating closely with you to sculpt a precise job mandate and benchmark the appropriate executive compensation package. The process continues through these critical steps:
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Executive Vetting: Deep-dive interviews and proprietary candidate assessment.
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Due Diligence: Verification of references, U.S. work authorization, and comprehensive background checks.
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Formalization: Facilitating the final hire offer and drafting of the Employment Agreement.
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Confidentiality Safeguards: Execution of robust Confidentiality and Non-Disclosure Agreements.
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Operational Integration: Guidance on best-practice employee management, asset protection, and privacy protocols.
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Contingency Planning: Discussion of termination clauses and structured severance agreements.
What makes Private Staff Group different from other recruitment firms?
We transcend the conventional transactional approach of recruitment by functioning as highly specialized talent consultants. Our distinction lies in our unparalleled ability to harmonize the principal’s exacting standards and long-term strategic objectives with the specialized expertise and aspirations of the candidate. Our competitive advantage is driven by our proprietary technology, sophisticated deep interviewing methodology, and an intrinsic understanding of the luxury service ecosystem, ensuring successful and enduring outcomes for all parties.
Typical Job Descriptions
At Private Staff Group our technologies, our recruitment team, and our client networks are second to none. Here are a few of the typical job types we fill though there is a growing demand for nontraditional positions that combine the responsibilities of two or more of these positions.
Key Roles
Caretakers are hands-on maintenance people. The property in and around the estate including, but not limited to the landscaping, salt, and freshwater pools, and guest cottages are the responsibility of the estate’s Caretaker.
This position requires:
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A wide and deep practical knowledge of property and grounds maintenance
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Often requires sound handyman/maintenance skills
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This position may also require a background in horticulture in order to keep healthy, year-round gardens, blooms, and even chicken coops
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Caretakers often have experience with construction, landscaping, and gentleman’s farms
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Caretaker often plays an additional important role for many employers as the owner’s representative during their absence
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Snowplowing, adverse weather
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The Chief of Staff is a strategic partner to a CEO or C-Suite executive, aligning business priorities with personal and professional demands. Serving as advisor, coordinator, and confidant, this role ensures the executive’s vision is carried forward seamlessly, orchestrating teams and projects with discretion and authority.
The Chief of staff must:
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Manage multiple homes, complex renovations, asset acquisitions/management, and interaction with the various business/board interests
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Leader of the residence and the coordinator of the staff
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Provides a buffer between the Principal and staff
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Works behind the scenes to solve problems, mediate disputes, and deal with issues
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Act as an advisor to the Principal.
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The Director of Real Estate oversees acquisitions, renovations, and property development for family offices and UHNW principals. With a refined balance of business acumen and aesthetic sensitivity, this role ensures each project enhances both lifestyle and investment value, managing teams and assets with discretion and excellence.
A Director of Real Estate’s skill set includes:
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Strategic planning and execution of new property acquisitions and dispositions.
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Comprehensive oversight of design, construction, and renovation projects from concept through completion.
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Managing external legal, financial, and architectural teams to ensure projects adhere to budget and timeline.
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Performing due diligence and market analysis to identify and evaluate potential real estate investments.
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Asset management and optimization of the existing real estate portfolio’s long-term value.
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Negotiating complex contracts and serving as the primary liaison between the family/principal and all real estate partners.
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The Director of Residences provides elevated oversight across a portfolio of prestigious homes, compounds, or international properties. This role requires exceptional leadership, discretion, and logistical expertise, ensuring that each residence reflects the highest level of service, readiness, and alignment with the principals’ vision and lifestyle.
A Director of Residences' skill set includes:
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Strategic management and standardization of service across multiple domestic and international properties.
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Executive-level leadership and development of a full staff complement, often including multiple Major Domos and Property Managers.
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Comprehensive budget development and financial accountability for the entire residential portfolio.
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Coordinating complex logistics for principal and guest travel between residences, ensuring seamless transitions.
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Oversight of security protocols and high-level safety standards across all managed properties.
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Serving as the single point of accountability for the readiness, maintenance, and operation of the entire residential estate portfolio.
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The ideal Domestic Couple has complementary skills to work separately or together, providing all that is needed to run and serve a fine home. Couples can be highly synergistic- both sharing formal service capabilities or separately with inside/outside talents or handyman/housekeeper duties.
Couples work in:
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Primary residences, secondary (vacation) residences or both
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Singularly dedicated to one home or rotate between residences
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Both members of a couple must fit the respective roles identified by the client
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Value and long tenure are typical benefits of a couple of service team
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The Estate Manager will manage all aspects surrounding the management of the estate while making sure that his/her employer’s life is as carefree as possible.
An Estate Manager is responsible for:
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The smooth operation of the employer’s residence(s)
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Well trained and have excellent judgment regarding decisions about household maintenance and management
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Hiring service people and providing direction to other household staff
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Computer and accounting skills are commonly required for this position in addition to general household management duties
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Overseeing the operation and maintenance of an estate or multiple residences
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Creating and maintaining household manuals
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Managing the calendar, organizing and running large events and parties
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Bookkeeping and accounting tasks
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Book travel arrangements
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Maintaining household security
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Managing designated projects
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The Executive Housekeeper maintains the immaculate standard of a fine residence, leading a team or working hands-on to preserve every detail of luxury interiors, wardrobe, and household organization. With expertise in couture fabrics, fine furnishings, and museum-quality care, the Executive Housekeeper ensures the residence is a flawless reflection of the principals’ standards.
An Executive Housekeeper's skill set includes:
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Management and training of all housekeeping and laundry staff, ensuring consistent, high-quality service.
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Expert knowledge of cleaning products and techniques for delicate surfaces, including fine woods, marble, crystal, and silver.
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Specialized care and inventory management of luxury wardrobes, including couture garments and accessories.
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Meticulous organization of closets, pantries, and storage areas.
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Oversight of household inventory (linens, toiletries, cleaning supplies) and procurement.
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Scheduling and execution of deep-cleaning projects and seasonal rotations.
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The Executive Personal Assistant (EPA) serves as a trusted gatekeeper and confidant, orchestrating complex calendars, global travel, and personal and business affairs. Operating with poise and complete confidentiality, the EPA ensures principals are free to focus on priorities while every detail behind the scenes is expertly managed.
An Executive Personal Assistant's skill set includes:
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High-level executive support across both corporate and private matters.
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Serving as the primary liaison between the principal, corporate teams, and household staff.
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Orchestration of complex, multi-leg international travel and logistics, often involving private aircraft and security teams.
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Management of multiple residences, coordinating staffing, maintenance, and capital projects.
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Budgetary oversight and strategic management of high-value personal assets and expenses.
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Drafting and editing high-stakes correspondence and preparing presentations or reports.
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A highly accomplished and adaptable Health, Wellness, and Nutrition Professional is sought to support a discerning UHNW individual in achieving and maintaining optimal well-being across multiple residences and during travel. This role requires deep expertise in nutrition planning, fitness coordination, and holistic wellness strategies tailored to a luxury lifestyle, ensuring a consistent, high-level wellness experience across all settings.
A Health, Wellness, and Nutrition Professional's skill set includes:
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Bespoke Nutrition Planning and management across multiple residences, ensuring consistency and seamless alignment with the principal's dietary goals.
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Coordination of Comprehensive Wellness Programs, including fitness routines, specialist appointments, and therapeutic practices that complement the principal’s schedule and travel demands.
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Executive Liaison with private chefs, medical specialists, and private household teams to ensure accurate implementation of all health and wellness protocols.
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Anticipatory Travel Support requiring frequent domestic and international travel to maintain the wellness program, adapting to varied environments and logistical complexities.
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Deep Expertise in clinical or performance nutrition, wellness coaching, and integrative health practices, along with exceptional discretion and professionalism.
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The House Manager ensures the smooth daily operation of a fine residence, leading staff, overseeing service, and maintaining household readiness. Focused on the comfort of principals and their guests, the House Manager anticipates needs, manages logistics, and creates a gracious, seamless living environment.
House Managers are typically involved in:
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Assisting guests, packing/unpacking, serving, and outdoor entertainment
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Assists and fills in for other staff as needed
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Running errands
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Heavy cleaning
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Exterior property maintenance
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Serving, driving, and vehicle care
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Assisting with events and guests
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Similar to a Chief of Staff or a senior Butler role consists primarily of managing household staff and functions.
The range of responsibilities a Butler or Majordomo May have will depend on the employer and household, these usually include most aspects of household, personal, and guest services including:
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Executing social events (i.e. table settings, floral displays)
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Travel preparations, packing, and unpacking
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Wardrobe transitions
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Art and wine collections
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Handle complex schedules
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Supply stock and sourcing of favorite best items
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Supervision of service staff, landscaping, maintenance, etc.
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Protocols and manners of communication and service
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Training staff
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A Personal Assistant provides refined, detail-oriented support to principals and their families, seamlessly handling schedules, travel, errands, and personal requests. With an anticipatory mindset and unwavering discretion, the Personal Assistant ensures that every aspect of daily life flows with ease and precision.
Professional administrative, organizational, and hospitality training are key, paired with a seamless chemistry and sensitive fit factors. A Personal Assistant’s skill set includes:
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Executive calendar management and scheduling of professional and personal appointments.
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Complex domestic and international travel coordination, including private aviation and itinerary management.
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Financial and expense tracking, basic bookkeeping, and management of personal accounts.
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Vendor and appointment management (e.g., medical, legal, and contractors).
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High-level communication and gatekeeping, drafting correspondence, and managing phone calls.
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Discreet handling of highly sensitive and confidential information.
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The Private Chef curates and delivers exceptional culinary experiences tailored to the principals’ tastes, dietary preferences, and entertaining needs. With access to the finest ingredients and global culinary inspiration, the Chef creates restaurant-quality dining at home while maintaining the kitchen to the highest standards of elegance, efficiency, and discretion.
Chefs often:
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Travel and are available to fit client needs for holidays and special cuisine preferences
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Are responsible for everything related to meal preparations for the family and household staff
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Do all shopping for food-related supplies
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Take care of meal/menu planning, preparation, and cleanup
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A Property Manager safeguards the elegance and functionality of fine homes and estates. Overseeing maintenance, staff, and vendor relationships, the Property Manager ensures that residences are meticulously maintained and always ready for the principals’ arrival. This role balances operational expertise with the highest standards of presentation and care.
A Property Manager’s skill set includes:
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Comprehensive oversight of all maintenance, repairs, and capital improvement projects across the property portfolio.
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Vendor and contractor negotiation and management, ensuring cost efficiency and quality control.
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Supervision of external and internal service providers (e.g., landscapers, security, and maintenance technicians).
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Detailed financial planning and budget management for property operations.
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Staff management and scheduling for maintenance and grounds crew.
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Developing and executing preventative maintenance plans to preserve the value of the estate.
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The Ranch Manager directs the stewardship of large, high-value rural properties with agricultural, equestrian, or recreational elements. With deep respect for the land and its resources, the Ranch Manager oversees operations, staff, and facilities, ensuring the property thrives as both a productive asset and a retreat for the principals and their guests.
A Ranch Manager’s skill set includes:
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Comprehensive operational management of all ranch activities, including livestock, crops, and wildlife.
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Strategic management of natural resources, including land, water, and conservation efforts.
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Oversight of extensive facilities and equipment, including barns, machinery, and residential structures.
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Hiring, training, and management of all ranch hands, specialized staff, and tradespeople.
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Detailed budget forecasting and financial management for all ranch expenditures and potential revenue streams.
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Coordination with principals on property development, recreational uses, and guest hospitality.
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Support Staff Roles
A Companion is responsible for assisting his or her employer in various ways.
A Companion’s duties may include:
Driving and traveling with the employer
Accompanying him or her to restaurants, events, and appointments.
Assistance with activities of daily living
Helping with everything and anything around the house
Arrangements with friends and family
Groundskeepers are specialized horticultural and landscape management professionals. The immediate outdoor environment of the principal residence, including all formal gardens, orchards, private sporting courts, and the aesthetic upkeep of the estate's extensive acreage, are the direct and primary responsibility of the Estate Groundskeeper.
This position requires:
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Exceptional expertise in advanced horticulture.
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A proven track record in designing, planting, and maintaining intricate, high-value landscape features and seasonal displays.
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The ability to manage and maintain specialized, high-end equipment, including commercial-grade mowers, tractors, and irrigation systems.
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Deep knowledge of pest, disease, and soil management best practices for organic and sustainable grounds.
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Proficiency in managing and optimizing complex automated irrigation and greenhouse climate control systems.
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Groundskeepers often play a key role in seasonal preparations, including protecting delicate plants and preparing specialized outdoor areas for private events.
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Adverse weather preparation and clean-up, focusing on protecting vulnerable landscape assets and ensuring aesthetic continuity
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Typical responsibilities include the full range of daily cleaning, deep cleaning, and helping with the family or principals. We tailor our selection to fit the personality, schedule, lifestyle, and qualities of your home and usage.
Housekeepers can be in formal, semi-formal, or casual styles. This role requires flexible hours to fit the client’s needs.
Specific services include:
Wardrobes, closets, bathrooms, and kitchens
Fine cleaning of surfaces and floors (Vacuum and sweeping)
Driving and errands (optional)
Laundry, steam, and/or hand wash
Proper cleaning of high-end appliances
Linens, beds, etc.
Pet care
Care and respect for antiques, art, and valuables
Butlers are often formally trained professionals who see to and anticipate the needs of their principal while providing an impeccable and customized standard of service.
Hospitality (ie. Four Seasons) and butler school training is paired with the seamless chemistry and sensitive fit factors. A butler’s skill set includes:
Social etiquette as well as formal service and table setting
Care of fine table and serving settings
Knowledge of wines and spirits, and valet services
Function both on command and invisibly executing functions and services with grace and manners.
A Laundress must have knowledge on how to care for all types of garments, how to store and clean them. A Professional Laundress may work either full-time or part-time depending on the size of the family and the amount of laundry that needs care.
Thorough knowledge of modern washing machines, dryers, irons, and the operation of a mangle is essential. Being a Laundress is particularly gratifying to those who have a particular affinity for clothing and its care. Duties for a Laundress include:
Washing, steaming, and ironing
Altering and mending various garments
Organizing the principal’s wardrobe according to season
Maintain inventory of wardrobe, linens, beddings, and towels